Job Description

Job Title: Administrative Support Specialist

Location: Tempe, AZ (Onsite for training, hybrid schedule afterward)

Type: 4-Month W2 Contract

Pay Rate: $20–$25 per hour (based on experience)

Overtime: Approximately 5 hours per week (paid)

Russell Tobin & Associates is currently seeking an Administrative Support Specialist to join our client’s dynamic logistics operations team based in Tempe, AZ. This role supports a global, tech-driven supply chain organization known for its innovation and operational excellence.

Position Overview:

The Administrative Support Specialist will provide day-to-day administrative and operational support for a high-performing logistics team. This position plays a key role in helping the organization maintain accuracy, efficiency, and coordination across multiple departments and external partners.

Key Responsibilities:

• Perform a variety of administrative functions including scheduling, data entry, and file management
• Coordinate appointments and provide information to internal teams and external logistics partners
• Create and maintain Standard Operating Procedures (SOPs)
• Transcribe meeting notes and prepare internal presentations
• Generate operational reports and analyze logistics trends
• Support key projects and cross-functional initiatives within the logistics network
• Work independently and collaboratively to accomplish goals and manage shifting priorities
• May provide guidance to junior staff members

Required Qualifications:

• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Strong data management and reporting skills
• Excellent verbal and written communication skills
• Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously
• Ability to work onsite in Tempe, AZ for the initial 4-week training period

Additional Details:

• Schedule: 40 hours per week with approximately 5 hours of paid overtime weekly
• Work Model: Onsite for the first 4 weeks (training period); hybrid schedule available post-training

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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